Events & Protocols Assistant

Events & Protocols Assistant - Temp  6 months - £18.26 per hour - London/Hybrid Intergovernmental body is seeking an experience Events & Protocol Assistant to join their Corporate Services division at their central London head quarters. This is a temporary position to start ASAP for an initial 6 month and will pay £18.26 per hour PAYE. The role is hybrid and will involve working at their central London offices 2-3 days per week. The Events and Protocol Assistant will support in managing all aspects of operational and protocol arrangements for Ministerial Meetings as well as other high-level events. The Events and Protocol Assistant will provide support in project management and delivery, and, where appropriate, take on stand-alone projects. The individual will also take responsibility for coordinating events at their head quarters. The role will involve international travel. Duties include: Assist with all logistical, operational, planning and protocol arrangements for all Ministerial Meetings, high-level events both virtual and in- person. Arrange and co-ordinate travel for staff teams and resource persons. Negotiating and liaising with external travel agents and suppliers and arranging accommodation. Arrange and coordinate virtual meetings on various event platforms. Manage the appropriate protocols for Heads of Government and Ministerial Meetings. Work with the Events and Protocol Manager to manage registration of delegations for Ministerial Meetings and prepare delegate lists. Assist with internal briefings on all logistical and operational aspects of a given meeting. Negotiate and liaise with external travel agents and suppliers. Liaise with all internal sections to facilitate meetings, including preparation of weekly report of forthcoming meetings and events. Co-ordinate the booking of meeting rooms Liaise with external suppliers to provide consistent and client orientated services are provided for all meetings. Prepare financial acquittals for payments. The ideal Events & Protocol Assistant will have the following knowledge, skills and experience: An undergraduate degree in International Relations, Development Studies, or relevant field. Experience working in events in an international environment. An understanding of multilateral affairs and/or experience working in an international conference environment is essential. Experience of working on large-scale events, both live and virtual, in an international conference environment. Ability to work on own initiative and make decisions in challenging circumstances. Strong communication and relationship management skills. Attention to detail and ability to work and adapt under pressure. Experience of using administrative and budget tools, and excellent proficiency with Microsoft office applications. Experience of using virtual events platforms such as Zoom Experience of working within an inter-governmental organisation or diplomatic service is desirable. ONLY SHORT LISTED APPLICANTS WILL BE CONTACTED